Power BI Multi-Project Status Report Dashboard Template (.pbix + Excel Bundle)

Weekly multi-project status reporting shouldn't require building dashboards from scratch or fighting rigid enterprise software. This ready-to-use Power BI dashboard provides a clean, executive view designed specifically for project managers, PMO teams, and delivery leads managing multiple tracks of work simultaneously.

Instead of spending weeks sorting out visual alignment across different files, you can download this compiled, native .pbix file and get your multi-project reporting sorted today for a fraction of a consultant's day rate.

What you get in the download zip:

• The Multi-Project Status Report .pbix file: A fully interactive Power BI report pre-loaded with sample data. We swapped the traditional static scorecard for a dynamic Project Name Slicer, allowing stakeholders to filter metrics instantly. It also includes new Department tracking fields (replacing the old effort status layout) to easily slice data by business unit.
• The Excel Data Schema: A beautifully organised spreadsheet data hub designed for infinite horizontal growth. The Power Query backend is engineered to handle hundreds of projects and tasks dynamically. The file comes pre-loaded with sample data for 3 distinct projects so you can see the initial visual mechanics, but scaling to dozens or hundreds of projects and their tasks requires zero extra Power BI coding—you simply append your own project tables into the existing 'Tasks' query within Power Query and hit refresh. This underlying data model can also be extended to your chosen project data source and is not limited to Excel.

🛠️ Want a completely hands-off setup?

If you or your delivery teams don't have the time to configure data models, you can pair this template with our Custom Column Mapping Service (£129). Simply email us your plain text column headers. Our team handles the underlying Power Query automation behind the scenes and delivers a pre-linked, custom-mapped .pbix file straight to your inbox within 48 business hours - with zero company data required.

Provided as a Power BI Desktop (.pbix) report, it offers a foundational layout that you can customise to suit your project needs. The clean, straightforward layout of the report design can assist with creating your own standardised automated project status reports.

The report leverages Power Query to set out the data transformation steps in a clear, step‑by‑step way. That makes it easier for beginners and intermediate users to see how the data is shaped and prepared, and to understand how custom columns are created when needed.

Compatibility:

• Built entirely in Power BI Desktop using native visuals. No user licenses required.
• Works directly out of the box with the included Excel sample data.
• The data layer is completely decoupled, meaning if required, your internal analysts can easily remap the fields to enterprise PPM systems or cloud databases later.

The report, including elements such as status thresholds, can be enhanced or extended through DAX or Power Query within Power BI Desktop, or by adjusting the underlying logic in Excel, which is the current data source.

Quick Start Instructions

1. Download: Save and extract the .zip package containing the .pbix file and the Excel data source.
2. Repoint Data: Open the report in Power BI Desktop. Select 'Transform Data' > 'Data Source Settings' and point the source to the included Excel file.
3. Filter & Refresh: Use the Filters Pane to select your project and the "Last Week" period. The visuals will update instantly with the starter data.

If you're new to Power BI or looking to build your skills, we recommend exploring Microsoft Learn’s Power BI training resources for guided tutorials and best practices.

We appreciate your support. To ensure you can access your file smoothly, downloads are available for 24 hours after purchase. Please save your copy securely during this period.

If you're new to Power BI or looking to build your skills, we recommend exploring Microsoft Learn’s Power BI training resources for guided tutorials and best practices.

Suitable for users with beginner to intermediate Power BI experience. Simply connect your project dataset that has similar data as the sample file visuals and you're ready to start customising your own report.

Each quarter, the reports are refreshed to highlight the latest improvements and updates in Power BI Desktop. If your colleagues or friends would benefit, please invite them to visit our website so they can download their own latest copy.

We believe project reporting should be straightforward and affordable for everyone, not just large teams with enterprise budgets. This report is built with that in mind. And when you buy it, you're also helping us keep creating resources that make reporting a little less painful for everyone.

This report has been created by FREEDOM SOLUTIONS and is not affiliated with or endorsed by Microsoft. Microsoft and all Microsoft product names including but not limited to Power BI, Excel, Power Apps, Power Automate, SharePoint, Teams and Office are trademarks of Microsoft Corporation. 

This report is provided for individual use only. You are welcome to explore and adapt it for your own projects and learning. Redistribution, resale, or public sharing including modified versions is not permitted without written permission.

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