Projects Sample Data (Excel)

Need practice data for project status reporting? This sample data is ideal for anyone who wants to test the Project Status Report solution starter, understand how project data should be structured for automated reporting, or train team members without exposing live project information.

Our project sample data in Excel is updated quarterly so the dates remain realistic and aligned with current reporting cycles. Because project data is time‑sensitive and requires ongoing maintenance, we offer it as a low‑cost, one‑off purchase. There are no subscriptions or recurring fees - just a simple, affordable way to access clean, reliable data for learning, prototyping and testing Power BI reports.

The sample data is particularly useful for teams evaluating automated project dashboards, data analysts preparing to structure their own project exports, and professionals who want to see the report in action before connecting real project management systems.

Provided in Excel format, it includes realistic project records with attributes such as timelines, budgets, risks, issues, milestones, and progress indicators. The structure reflects real‑world PMO data models, while the projects themselves remain fictional to ensure confidentiality.
This makes it an ideal way to explore the report straight away, understand how the visuals behave, and build confidence before connecting your own project information. The dataset is updated quarterly to ensure continued alignment with the report’s structure and best‑practice project governance standards.

Some examples of who may need this sample data:

• Project managers and PMO analysts new to Power BI
• Teams evaluating automated project status reporting solutions
• Data analysts preparing to structure their own project data exports
• Professionals who want to test reports before connecting live project systems
• Training coordinators teaching automated project reporting
• Organisations planning to implement standardised project dashboards
• Anyone who purchased the Project Status Report separately and needs practice data

Ideal Use Cases:

• Perfect for testing the Project Status Report before connecting real project data
• Ideal for learning how project data should be structured for automated reporting
• Best suited for training project managers and PMO analysts on Power BI reporting
• Use when you want to understand data requirements before preparing your own dataset
• Great for demonstrating project status dashboards to executives without exposing live data
• Perfect for practicing Power BI data connections and Power Query transformations
• Ideal for proof-of-concept presentations and stakeholder buy-in

Bundle Alternative:

• Consider the Project Status Report with Sample Data - Solution Starter bundle for better value if you don't already own the report.

Provided in Excel format, it contains project entries with attributes such as timelines, budgets, risks, issues, and progress indicators. The dataset is structured to resemble real-world scenarios, though the projects themselves remain fictional.

This makes it a practical way to explore the report straight away, understand how the visuals work, and build confidence before connecting your own project information. Updated quarterly, it ensures consistency with the report's structure.

If you'd like to use this sample data with the Project Status Report, you can find it here. The sample data is structured to work seamlessly with the report, helping you understand the data requirements before connecting your own project information.

For detailed guidance on Power BI and data modelling, explore Microsoft Learn's Power BI training resources.

Alternatively, you may choose the bundle option here which combines the report and sample data together at a discounted price.

We appreciate your support. To ensure you can access your file smoothly, downloads are available for 24 hours after purchase. Please save your copy securely during this period.

If you're new to Power BI or looking to build your skills, we recommend exploring Microsoft Learn’s Power BI training resources for guided tutorials and best practices.

Suitable for users with beginner to intermediate Power BI experience. Simply connect your project dataset that has similar data as the sample file visuals and you're ready to start customising your own report.

Reports are updated quarterly to reflect improvements and changes in Power BI Desktop. If your colleagues or friends would benefit, please invite them to visit our website so they can download their own latest copy.

Our aim is to make reporting solutions straightforward and affordable. By purchasing this report, you gain access to a clear, effective solution starter without the complexity or cost of enterprise subscriptions. At the same time, your support helps us continue creating resources that make project reporting easier and more accessible for everyone.

This report has been created by FREEDOM SOLUTIONS and is not affiliated with or endorsed by Microsoft. Microsoft and all Microsoft product names including but not limited to Power BI, Excel, Power Apps, Power Automate, SharePoint, Teams and Office are trademarks of Microsoft Corporation. 

This report is provided for individual use only. You are welcome to explore and adapt it for your own projects and learning. Redistribution, resale, or public sharing including modified versions is not permitted without written permission.

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